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Achieving an audacious goal: Royal LePage's future-focused digital transformation with rlpSPHERE

Royal LePage is once again shaking the industry’s foundations as a technology innovator with the launch of its ground-breaking digital ecosystem, rlpSPHERE. Powered by kvCORE, the platform features a suite of fully integrated proprietary and industry technologies.

January 12, 2021
RISMedia Staff
Minute Read
Originally published on:

By Maria Patterson, RIS Media

From its founding in 1913 to its status as its nation’s largest real estate company with more than 600 locations and 18,000 agents, Royal LePage is synonymous with real estate in the Great White North. As President & CEO Phil Soper says, “Royal LePage is Canada’s Real Estate Company; a contemporary, innovative business built on more than 100 years of industry leadership. We have no intention of slowing down.”

The catalog of Royal LePage firsts stretches back decades, from introducing for-sale lawn signs to the country early in the last century, to the launch of Canada’s first national real estate website in 1995.  Royallepage.ca is Canada’s second most visited home-search portal.

Today, Royal LePage is once again shaking the industry’s foundations as a technology innovator with the launch of its ground-breaking digital ecosystem, rlpSPHERE. Powered by kvCORE from Inside Real Estate, the platform features a suite of fully integrated proprietary and industry technologies. Automating the full spectrum of a real estate professional’s needs—from lead generation and CRM, to marketing automation and EDM — rlpSPHERE is a solution uniquely customized for the Canadian market, and designed to empower Royal LePage’s management, teams and agents.

The timing of the platform’s launch was fortuitous.

“The rlpSPHERE concept and high-level architecture was born 18 months ago,” explains Soper. “We envisioned a cloud-based, AI-enabled operating environment where our people could access what they needed to work anywhere, any time, on any device. Thanks to Inside Real Estate and our brilliant design team, we had created a system optimized for a pandemic well before the world had heard of COVID-19.”

Royal LePage COO Carolyn Cheng describes rlpSPHERE as “a fully integrated, future-focused” solution. “It allows brokerages and agents to move away from multiple, disjointed technologies,” she explains. “Right now, especially with the pandemic, this integrated ecosystem is a huge component of a brokerage’s value proposition.”

An Idea Whose Time Had Come

According to Cheng, emerging shifts in the market made the timing right to embark on the rlpSPHERE project. Responsible for Royal LePage’s strategic vision and the delivery of its products and services, Cheng closely monitors real estate technology, and noticed the material infusion of venture capital flowing into the space, along with an increasing level of tech sophistication.

“For the first time, we felt there were companies that could effectively digitize the brokerage, agent and team processes, allowing each party to automate many of their administrative and routine tasks in order to focus more on elevating the level of service and professionalism being offered,” she explains. 

Also emerging in the market, for brokerage, team and agent websites, were advanced capabilities for leveraging AI and behavioral automation, such as lead generation websites that monitor repeat visits and proactively reach out to consumers, or push out search alerts and market reports based on a consumer’s search criteria. Royal LePage wanted to tap into the positive implications this could have for lead conversion.

“There’s been a lot of progress in AI, and we’re able to do a lot of interesting things that we haven’t been able to before,” explains Cheng. “All of a sudden, agents have a new assistant that is effectively nurturing all of their leads but only surfacing the warm ones as they become ready.”

Setting Bold Goals

Royal LePage’s goals for rlpSPHERE were ambitious, but in keeping with the company’s long history of innovations and firsts.

We wanted to make sure we were building a future-focused system that leveraged advanced sales-automation technology to give our network an advantage and to make sure everyone had the tools to be successful as transformation in the digital age progresses at an accelerated pace,” says Cheng. This included a solution that would allow a broker to generate leads, then track and service those leads throughout their entire lifecycle, from inception to close. 

Differentiation was also a major goal when it came to the development of rlpSPHERE. “We wanted to create a completely Canadianized solution uniquely tailored to Royal LePage with the data, customizations and integrations needed to make it work for our users while enhancing brand value,” explains Cheng.

The company’s digital solution also needed the flexibility and depth to serve both new and experienced agents alike—one solution for all.

According to Soper, there is a broader, bolder vision for the new ecosystem that goes beyond having best-in-class features and functions. “To rapidly drive adoption across thousands of independent contractor agents, we needed the wow-factor provided by amazing new discrete functionality, like autopilot lead management,” he says. “Yet the true superpower to increase enterprise productivity and revenue, and to reduce cycle time and costs, comes from integration. Gone are the typical real estate company’s islands of technology that devour hours of human labor to allow them to talk to each other. rlpSPHERE represents a triumph in end-to-end design and data integration."

The Right Partner for the Job

Always on top of technology trends and actively involved in industry conferences and mastermind groups, Royal LePage was well informed when searching for a partner to make its technology  goals a reality.

“We interviewed 25 different vendors to make sure we had a common vision and that their interface was intuitive and very usable in order to get the adoption we needed,” recalls Cheng. “We also had to make sure there was a good cultural fit with their teams.”

Eventually, Cheng issued an RFP to three finalists who were then subject to an evaluation matrix from Royal LePage’s internal project team, and a meeting with the company’s Services Advisory Council, composed of 18 brokers from across the country. This multifaceted vetting process resulted in the selection of Inside Real Estate, known for their innovative tech leadership in the industry, who Royal LePage views as an independent, well-funded, long-term partner. Inside Real Estate brought to the table: 

- A proven ability to support large enterprise organizations and complex rollouts

- Modern tools (AI driven CRM, behavioral automation, lead generation, etc.) that catered to all of Royal LePage’s key stakeholders and user personas

- A highly sought-after platform (kvCORE) that was well-established in the market, yet flexible and customizable to Royal LePage in order to create a unique ecosystem 

- An open API platform, allowing for existing integrations with proprietary systems, key Royal LePage partners and other ancillary service providers

“This is a robust system, but one that was designed to be intuitive for agents,” says Cheng. “We needed a proven platform that has a track record of driving results for agents and teams, and we found that with the kvCORE Platform.”

Creating a Unique Tech Ecosystem

One of the biggest priorities for Royal LePage in developing rlpSPHERE was customizing the platform and ensuring “Canadianization.” The platform, says Cheng, needed to integrate the Royal LePage roster, Canadian listings and data feeds, and the company’s high-use service partners. Also on the must-do list: Canadian regulatory compliance, federal privacy and marketing law compliance, and provincial real estate regulator requirements.

The rlpSPHERE platform also required complete white-labeling, including branded digital and print marketing pieces, smart drip campaigns tailored to Candian consumers across the core platform as well as mobile apps. Royal LePage also introduced a branded, custom Learning Portal.

“Our brand is incredibly important to us so every single piece of collateral—print, digital, and social media—had to have Royal LePage’s branding and speak to the Canadian agent and consumer,” says Cheng.

Scaling a Major Roll-Out...Despite a Pandemic

While there are inevitable bumps in the road for any tech roll-out, no one could’ve prepared to launch a large-scale digital platform in the midst of a pandemic.

According to Cheng, however, the challenge presented by the COVID-19 outbreak only strengthened their resolve. 

“Once the pandemic hit, all of our teams went fully virtual,” she recalls. “Because of the size, scale and importance of the project, it bonded our team with an even larger sense of purpose and helped us deliver the solution to our network during the pandemic.”

The team began creating buzz for rlpSPHERE at key national events in late 2019, and at regional broker meetings in the first quarter of 2020. Prior to launch, a four-week teaser video series was pushed out, and to help brokers prepare for the agent launch, a manual was created outlining the benefits of the system by agent persona (new agent, experienced agent, team), a comparison of the service to key players in the market, the essential phases of configuration and training, tips for initial adoption and engagement and, of course, support.

Since the launch, the influx of information continues, including best practices from other Inside Real Estate customers and more in-depth, custom webinars from Royal LePage’s Learning Services team in conjunction with Inside Real Estate’s trainers. 

“The scope of this service is broader and more complex than what we’ve done before, and the training is comprehensive,” says Cheng.

Revolution to Evolution 

Cheng is happy to report that the adoption plan for rlpSPHERE is ahead of schedule. All of our brokers are really excited by the fact that this is something unique to us,” says Cheng. “During the pandemic, it’s been a strong retention tool and they’re starting to see the early benefits when recruiting new agents. It’s important that everyone becomes a digital expert. This is a transformation for everyone in the industry and our network.” 

And there couldn’t be a more critical time to embrace a fully digital future. Bullish market conditions are expected to continue through 2021, and home-buying and -selling habits continue to evolve in the wake of the pandemic. Says Soper, a well-timed business revolution.

“Never underestimate the power of luck when it comes to business success,” he smiles. “In Canada we are commonly first-to-market with new real estate services and technologies. We expect our competitors to follow suit in a year or so. The global health crisis that has shut down air travel and sent people to work from home has made the creation of something like rlpSPHERE exponentially more difficult. We will enjoy an unusually lengthy window of digital exclusivity as a result.”

“There will be no resting on our laurels,” he concludes. “The wizards at Inside Real Estate and Royal LePage are continually working on enhancements and will keep us on the cutting edge of innovation. With the rlpSPHERE framework in place, we’ve already been able to announce new functionality that widens the gap between us and our hungry pursuers. It is great fun!”

For more information on rlpSPHERE, please visit rlp.ca/rlpsphere-agents and rlp.ca/rlpsphere-teams

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Royal LePage is once again shaking the industry’s foundations as a technology innovator with the launch of its ground-breaking digital ecosystem, rlpSPHERE. Powered by kvCORE, the platform features a suite of fully integrated proprietary and industry technologies.


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